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School Authority FAQ

 

General

How do I get authorization to enter Basic Training and In-Service Grades or to query a Police Officer's Certification Status?  
Select Document Library, then School Authorities from the left side of the screen. The 'School Authorities Steps' document explains the process.  
 
I received  email notification that I was registered on the website. However, when trying to log in I received an error message that my userid is not valid.  
After receiving your email notification, you will be able to log in the following day. If you are not able to log in at that point, contact MPOETC. 
  
Basic Training Grades

I entered some invalid data. How can I update it?  
Once the Basic Training Grades have been submitted from the 'Confirmation' page, MPOETC must be contacted in order to have the error(s) corrected.  
 
The school I am entering grades for is not in the school dropdown list.
Contact MPOETC to resolve.  
 
How can I look at data I entered last week?  
You can't. The system is only for adding Basic Training Grades. No update or inquiry to the data is permitted. When initially entering the grades, a confirmation screen is displayed that contains all the entered data. It may be beneficial to print this screen for the purpose of review.  
 
I do not see the Program Version that I wanted to enter in the dropdown list. How can I enter the Basic Training grades?  
Only valid Program Versions are displayed in this dropdown. Contact MPOETC to resolve.  
 
I am not permitted to enter 95.5 for a grade. How can I enter this grade?  
Only whole percents are permitted. The grade of .5 or more should be rounded up.  
 
I am not permitted to enter 2.5 for Hours Attended. How can I enter these hours?  
Only whole percents are permitted. Hours of .5 or more should be rounded up.  
 
How do I indicate whether or not the officer passed or failed the written tests?  
The system will determine whether the officer passed or failed based on the grade percentage entered. If a failed grade was entered, the message:  'Officer failed one or more Basic Training Tests' will be displayed at the top of the screen.  The test(s) that was failed will also be highlighted. 
 
Do I still need to send in hard copy grade sheets to MPOETC?  
If the grades are submitted through this website, grade sheets do not need to be mailed in. However, the grade sheets should be maintained at the school for a minimum of 5 years. 
  
In-Service Grades

How can I enter Make-up Class Grades?  
Make up classes must be entered by MPOETC. Forward class grades to MPOETC following proper procedures. 

There were 50 students in my in-service training class. I am only permitted to enter 40 of them. How do I change the number of students permitted for an in-service class? 
Contact MPOETC to allow for the number of students to be increased.  
 
I received an error message stating that an Instructor was not qualified to teach an In-service Class. What should I do?  
According to MPOETC's records, the instructor entered has not been trained to conduct the in-service training class entered. Contact MPOETC to resolve.  
 
I entered some invalid data. How can I update it? 
Once the in-service training roster has been submitted from the 'Confirmation' page, MPOETC must be contacted in order to have the error(s) corrected.  
 
How can I look at data I entered last week?  
You can't. The system is only for adding In-Service Grades. No update or inquiry to the data is permitted. When initialing entering the grades, a confirmation screen is displayed that contains all the entered data. It may be beneficial to print this screen for the purpose of review.  
 
What is the format of the Class ID field?  
The first two digits must be the year in which the inservice training was conducted (00-99). The second two digits must equal the last two digits of your Schools' Certification Number, which can be found in the School field in parenthesis after your School's Name. The last two digits must be the month in which the inservice training was conducted (01-12).  
 
I do not see the Course Name that I wanted to enter in the Course dropdown list.  
Only active courses are displayed in this dropdown. Contact MPOETC to resolve. 

The school I am entering grades for is not in the school dropdown list. 
Contact MPOETC to resolve. 

Do I still need to send in Scantron grade sheets to MPOETC?  
If the grades are submitted through this website, grade sheets do not need to be mailed in. However, the Scantron grades sheets should be kept at the school for a minimum of 3 years. The tickets collected still need to be submitted along with the invoice.  
  
An officer attended the in-service training with a ticket. When I entered the grade I got an error stating that a ticket was not required for the Social Security Number. How do I enter this grade?  
This officer’s attendance is considered directly reimbursable by MPOETC and a ticket should NOT have been collected. The grade should be entered with a value of ‘No’ for Ticket. The ticket should be returned to the submitting agency.  
  
An officer attended the in-service training without a ticket. When I entered the grade I got an error stating that a ticket was required for the Social Security Number. What needs to be done?  
This officer’s attendance is NOT considered directly reimbursable by MPOETC and a ticket should have been collected. The grade should NOT be entered. A ticket should be secured from the officer’s submitting agency and attached to the Scantron grade sheet. These grade sheets should be submitted with the invoice to MPOETC for processing and tuition payment.  
  
Do I still need to send in the invoice to MPOETC?  
Yes, even though the grades are submitted through this website, the invoice and the collected tickets must still be sent to MPOETC for tuition payment.  
  
How do I indicate whether or not the officer passed or failed the class?  
The system will determine whether the officer passed or failed based on the class grade entered.  

If an officer failed a test and retook it, should both of the test results be entered?  
Yes. The first test result should be entered with the rest of the class.  Another class should be entered using a different Session ID and Test Version. 
  
Instructor Recertification

How do I get authorization to recertify Instructors at my school?  
Select Forms, then Registration from the left side of the screen. The 'School Authorities Steps' document explains the process. 

The School I represent is not listed in the School drop down.  
If you have already completed a Registration form and sent it to MPOETC for approval, contact MPOETC to resolve. If you have not completed a Registration form, select Forms, then Registration from the left side of the screen. The 'School Authorities Steps' document explains the process. 

How do I review the Instructors in my School Instructor List?  
Click on the Social Security Number of the Instructor you would like to review. Complete the information in the School Input section and click on the Reviewed checkbox. Either click the Return to List button to view list or the Next button to view the next Instructor.   
  
Can I submit my input if I have not reviewed all of my Instructors?  
You can save your input for reviewed Instructors by clicking the Submit button on the School Instructor List screen. This will save your updates. You cannot submit your input to MPOETC until all Instructors are marked as Reviewed and the Updates Complete checkbox is checked.  
  
Can I make updates to the Instructors once I have submitted my input to MPOETC?  
No. Once you have checked the Updates Complete checkbox and submitted to MPOETC, the Instructor data cannot be updated. If there is a mistake, contact MPOETC to update the record. 

There are Instructors listed on my screen that should not be. How do I remove them?  
On the School Instructor List, click on the Do Not Display checkbox for the Instructor and click on the Update button.  
  
There is an Instructor missing from my list. How do I add an Instructor?  
On the School Instructor List, click on the Add Instructor button. Enter the Social Security Number of the Instructor to be added and click Submit. This procedure can only be used for instructors who are already certified. To certify new instructors, follow the existing MPOETC instructor application process.